Version 1. Dated February 09, 2023.
1. Data Controller
The data controller responsible for processing of your personal data Is:
nanoscience.dk ("nanoscience.dk")
an independent project at
Department of Chemistry
University of Copenhagen
Universitetsparken 5
2100 Copenhagen
Denmark
Nanoscience.dk is a project governed by the rules and regulations of The Department of Chemistry, University of Copenhagen registered in Denmark with registration number 29979812. If you have any requests concerning your personal data or any queries about these practices, please contact nanoscience.dk at info@nanoscience.dk
2. What is personal data?
Personal data is all data about a person that allows for direct or indirect identification of that person.
3. Nanoscience.dk's collection of your personal data
nanoscience.dk collects certain personal data about our ambassadors, subscribers, users, partners, and all individuals who engages with nanoscience.dk either through our web page, SoMe platforms, mobile apps or directly e.g. via email, phone calls, and meetings.
Nanoscience.dk collects this data for example for the following purposes:
This Privacy Policy describes how your personal information is collected, used, and shared - and on what legal basis.
Subscribers, users, partners, ambassadors, and all individuals who engages with nanoscience.dk and other business contacts
nanoscience.dk collects Personal Data from you if you are
In order to share information with you and to be able to stay in touch with you, nanoscience.dk collects and process the following data:
nanoscience.dk obtains this data when we engage with you via phone, email, meetings, NemTilmeld, SoMe platforms, web page or mobile app and by collecting additional data from reliable public sources such as public company databases, or in the context of your dealings with us (e.g. contact details to communicate with you about our existing client relationship).
Conferencemanager users
Nanoscience.dk might collect the following information when you use our Conferencemanager platform:
Nanoscience.dk uses the information collected for the following purposes:
Web page users
nanoscience.dk uses Google Analytics to collect and analyze information about how users interact with our website. nanoscience.dk uses the information to compile reports and to help us improve the site. The analytics allows us to assess the number of visitors to the website, where visitors have come to the website from, pages they visited, etc. For more information about Google Analytics privacy policy, please refer to https://policies.google.com/privacy.
nanoscience.dk interfaces with YouTube, Facebook, Instagram, LinkedIn, TikTok, and Conferencemanager to use their services. If web page users are logged into these platforms on the devices used to open the web page, these services will be collecting your personal data according to agreement that the user has with these plarforms.
Facebook users
nanoscience.dk uses Facebook analytics to collect and analyze information about how people and companies interact with our Facebook profile and posts, and to evaluate Facebook campaigns. nanoscience.dk uses Facebook features to embed facebook services on the nanoscience.dk web page. For more information about the data collected that's collected about you and made available to us via the Facebook platform, please refer to https://www.facebook.com/legal/terms/dataprocessing and https://www.facebook.com/privacy/policy/
Instagram users
Nanoscience.dk uses Instagram analytics to collect and analyze information about how people and companies interact with our Instagram profile and posts, and to evaluate Instagram campaigns. nanoscience.dk uses Instagram features to embed facebook services on the nanoscience.dk web page. For more information about the data collected that's collected about you and made available to us via the Instagram platform, please refer to https://www.facebook.com/legal/terms/dataprocessing and https://www.facebook.com/privacy/policy/
YouTube users
Nanoscience.dk uses YouTube analytics to collect and analyze information about how people and companies interact with our YouTube profile and posts, and to evaluate YouTube campaigns. nanoscience.dk uses YouTube features to embed facebook services on the nanoscience.dk web page. For more information about the data collected that's collected about you and made available to us via the YouTube platform, please refer to https://www.youtube.com/static?template=terms and https://www.youtube.com/howyoutubeworks/our-commitments/protecting-user-data/
TikTok users
Nanoscience.dk uses TikTok analytics to collect and analyze information about how people and companies interact with our TikTok profile and posts, and to evaluate TikTok campaigns. nanoscience.dk uses TikTok features to embed facebook services on the nanoscience.dk web page. For more information about the data collected that's collected about you and made available to us via the TikTok platform, please refer to https://ads.tiktok.com/i18n/official/policy/controller-to-controller and https://www.tiktok.com/legal/page/eea/privacy-policy/en
LinkedIn users
Nanoscience.dk uses LinkedIn analytics to collect and analyze information about how people and companies interact with our LinkedIn profile and posts, and to evaluate LinkedIn campaigns. For more information about the data collected that's collected about you and made available to us via the LinkedIn platform, please refer to https://www.linkedin.com/legal/privacy-policy
Ambassadors
If you sign up as an ambassador at nanoscience.dk we will collect more specific Personal Data about you, such as your name and contact information, qualifications, interests and skills, career history, correspondance, CV, link to your SoMe profiles, third party references and notes. Any Personal Data you provide to us in relation to the role as ambassador will be processed in accordance with this privacy notice. Nanoscience.dk uses this data for the purposes of featuring you as an ambassador on all nanoscience.dk platforms and communicating with you during your role as ambassador.
Subscribers
If you sign up at nanoscience.dk we will collect more specific Personal Data about you, such as your name and contact information, qualifications, interests and skills, career history, CV, link to your SoMe profiles, third party references and notes. Any Personal Data you provide to us will be processed in accordance with this privacy notice. Nanoscience.dk uses this data only for the purposes of communicating with you regarding the information services you have signed up for.
Competition entries
If you enter a competition nanoscience.dk we will collect more specific Personal Data about you, such as your name and contact information, link to your SoMe profiles, and notes. Any Personal Data you provide to us in relation to a competition will be processed in accordance with this privacy notice. banoscience.dk uses this data only for the purposes of processing your entry and communicating with you during the competition.
Legal basis
Nanoscience.dk collects personal data for the purposes described above. The legal basis for processing the data, incl. the associated legitimate interests of Nanoscience.dk to do so is outlined below:
Keeping our promise to you: GDPR Article 6(1)(b)
● Identifying and authenticating you
● Providing you with the NemTilmed, such as allowing you to sync your data to the cloud
● Responding to your requests, instructions and inquiries
To pursue our legitimate interests: GDPR Article 6(1)(f)
● Operating, evaluating, and improving the information materials
● Maintaining adequate security measures
● Protecting against liability, including complying with industry standards and enforcing our policies
To comply with the law and legal processes: GDPR Article 6(1)(c)
● Complying with applicable statutes and regulatory and court orders
With your consent:
GDPR Article 6(1)(a)
● Provide notifications (such as via direct SoMe messages)
● Providing you with customized content, such as insight messages
● Allowing you to interact with and connect to other nanoscience.dk and third-party content
5. Nanoscience.dk's use and sharing of your personal data
Nanoscience.dk uses your personal data to
nanoscience.dk may outsource our processing of personal data to an external service provider if the needed processing requires us to do so, e.g. if nanoscience.dk is using an external services to host video and provide content. All external service providers who are granted access to personal data have entered into the nanoscience.dk Data Processing Agreement which ensures that your personal data is processed confidentially and in accordance with this Privacy Policy and any applicable laws (see https://nanoscience.dk). Otherwise, personal data is not shared with any other parties outside of nanoscience.dk, unless expressly required by applicable laws or public authorities. nanoscience.dk does not sell personal data to any third party for any reason.
Profiling
Nanoscience.dk uses your data for the purpose of developing, improving and spreading awareness of our brand. Based on your data, nanoscience.dk may assess, which other information materials may be relevant to you. nanoscience.dk can also personalize inquiries to you, such as newsletters or web pages, to make them as relevant as possible. Nanoscience.dk can do this automatically with IT tools. This means that nanoscience.dk can use what is called 'profiling' and 'automated decision-making'.
The data nanoscience.dk uses for profiling is data about you, e.g. your title and employment, your company's geographic location, industry and size, as well as data about the relation and the use of nanoscience.dk's platforms and services by you, your company, or others similar to you.
Marketing
nanoscience.dk only sends direct marketing to you via e-mail if you have given your consent, according to the rules of the Danish Marketing Act. nanoscience.dk can use profiling for direct marketing, e.g. via LinkedIn.
Statistics
nanoscience.dk also processes your data for the purpose of compiling statistics and building business intelligence.
6. Storing and securing
nanoscience.dk considers all personal data we collect to be confidential and your personal data can only be accessed by nanoscience.dk agents or external data processing providers who have entered into nanoscience.dk's Data Processing Agreement (see https://pufin.id), ref. section 5.
The network and IT-equipment of nanoscience.dk has been secured by using appropriate measures to protect the personal data (as well as all other nanoscience.dk relevant information) against unauthorized access and accidental or unlawful destruction, alteration, disclosure, transfer or other unlawful forms of processing.
nanoscience.dk keeps personal data for n up to 24 months after an active relation between you and nanoscience.dk has been terminated, and for up to five years after all legal obligations have been fulfilled. Notwithstanding the above, nanoscience.dk may retain limited information after the end of the applicable retention period, if required by applicable law
For ambassadors and competition entries, nanoscience.dk stores the data collected in connection with the competition or ambassador entry process for 1 year from the date of last contact with you. If you wish, nanoscience.dk may also store your data for a longer period in order to get in touch about future opportunities but this requires a specific, written consent.
Statistical data and data used for business intelligence is anonymous and is stored for as long as relevant for nanoscience.dk.
7. Your rights
You have the right to request access to, erasing and correcting your personal data as held and processed by nanoscience.dk, as well as to send us any other requests based on then applicable data protection laws (e.g. request restriction of processing of the data). Further, you always have the right to prohibit us from sending newsletters or other marketing messages to you. Please send any requests concerning your data to the email addresses provided in Section 1.
Data protection laws are supervised in Denmark by Datatilsynet, The Danish Data Protection Agency, an independent authority that supervises compliance with the rules on protection of personal data. If you have questions belonging to the jurisdiction of the Data Protection, or if you wish to lodge a complaint regarding processing of personal data, you may contact the Datatilsynet at https://www.datatilsynet.dk/
8. Changes to this Privacy Policy
nanoscience.dk reserves the right to alter and change information provided in this document at our own discretion. It is therefore your own responsibility to review the Policy every time you submit information to us.
